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Formulas

Usage of Formulas in Ragic

Formulas in Ragic work similarly to those used in spreadsheet applications such as Excel. Formulas are assigned to fields, which can then be referred to. In Excel, we refer to fields by referring to the cells containing their field values. In Ragic, we refer to fields by referring to the field containing their field header. This is because Ragic subtables allow multiple cells to contain field values for a field.

Formulas can be used to calculate not only numbers, but also strings and dates. Ragic will try to automatically determine what type of formula that is needed, but it's best to specify the Field Type (such as Number or Date) to ensure accuracy.

To assign a formula to a field header from your Form Page, navigate to Design Mode and select the field header. Go to the Field Settings menu on the left and enter your formula into the Formula tab.

Below you can see an example of a Sales Order sheet complete with calculations. The Amount Due (A20) field has the formula that will add and calculate the Total (A17) and Tax (A19) fields.

Note: The "Multiple Select" field type cannot be configured as a reference field in formulas.

For a list of supported formulas in Ragic, please see below.

Calculation Operators in Ragic

Operators specify the type of calculation that you want to perform on the arguments of a formula. There is a default order in which calculations are programmed to occur, but you can change this order by using parentheses.

Note: Unlike Excel, Ragic does not allow a colon (:) to be used as a reference operator to combine ranges of cells.

Arithmetic Operators

To perform basic mathematical operations such as addition, subtraction, or multiplication and produce numeric results, please use the following arithmetic operators:

Arithmetic operator Meaning Example
+ (plus sign)Addition 3+3
– (minus sign) Subtraction  3–1
* (asterisk) Multiplication 3*3

/ (forward slash) Division 3/3
^ (caret) Exponentiation 3^2

Comparison Operators

You can compare two values with the following operators. When two values are compared by using these operators, the result is a logical value either TRUE or FALSE that can be used within conditional formulas.

Comparison operator Meaning Example
= Equal to A1=B1
== Equal to A1==B1
> Greater than A1>B1
< Less than A1<B1
>= Greater than or equal to A1>=B1
<= Less than or equal to A1<=B1
!=Not equal to IF(A1!=B1,'yes','no')

Strings in Formulas

To create strings in formulas, you can use either single quotes, e.g. 'Single Quoted String', or double quotes, e.g. "Double Quoted String" to denote a string in the formula. In this document we will use single quoted strings for consistency, but please note that both formats are acceptable in Ragic.

Values in Subtables

Assigning formulas to field headers makes calculations much easier while allowing you to write more complicated formulas with less effort, especially in Subtables.

Let's go back to our Sales Order example. The subtable that lists the order information includes Unit price (B12) and Quantity (C12). Multiplying these variables will calculate the total amount of money (D12) owed for each item. Notice how the subtotal of this amount in field A17 references the amount in field header D12.

Formulas can also work on the subtables themselves. For instance, if you need to count how many rows there are in a subtable, you can simply create a separate field in your form that uses the COUNT() formula.

For more advanced conditional formula types to count or sum up values in subtables, please see the COUNTIF Function, the COUNTIFS Function, the SUMIF Function, and the SUMIFS Function.

Calculating Dates and Times

Formulas that refer to date fields

A formula referencing date fields can calculate dates N number of days in the future or past.

For example, if A1 is a date field, then A1+7 will be the date for 7 days after A1.

Another common use for using dates in calculations would be: if B1 is a birthday, you can set the formula to "(TODAY() - B1)/365.25" to represent the current age of the person who has that birthday.

Check the list of supported formulas below for detailed information about formulas that work with dates.

Formulas that refer to time fields

To calculate the time differences within a single day, you can use time fields with formatting (HH:mm).

For example, if A1 is the start time (HH:mm) and A2 is the end time (HH:MM), there are two ways to calculate the duration from time A1 to time A2 based on the total number of hours:

1. Use a time field A3 with formatting (HH:mm) by setting up the formula "A2-A1".

2. Use a numeric field A3 with formatting (0.0) by setting up the formula "(A2-A1)/60".


If your start and end times span different dates, you will need to use a date field with formatting that contains both time and date elements.

For example, if A1 is the start date and time (yyyy/MM/dd HH:mm) and A2 is the end date and time (yyyy/MM/dd HH:mm), you will need to use a numeric field for A3 with formatting (0.0) and the formula "(A2-A1)*24".

WORKDAY Function

Returns the number of workdays between two dates. The WORKDAY function takes a date and returns the nearest working day in the future or past, based on an offset value you provide. Working days exclude weekends and, optionally, any dates specified as holidays. Use WORKDAY to calculate invoice due dates, expected delivery times, total days of work performed, or whenever you need to take into account working and non-working days.

Formula Syntax
WORKDAY WORKDAY(start_date,days,["holidays"])

Start_date Required. A date that represents the start date.

Days Required. The number of non-weekend and non-holiday days before or after start_date. A positive value for days yields a future date; a negative value yields a past date.

Holidays Optional. An optional list of one or more dates to exclude from the working calendar, such as government and floating holidays. It is recommended for users to simply enter date values, but optionally, an array constant of the serial numbers that represent the dates can also be used by advanced users. By default, January 1, 1900 is serial number 1, and January 1, 2008 is serial number 39448 because it is 39,448 days after January 1, 1900.

Example

Apply the formula "WORKDAY(A1,A2,["2017/06/16","2017/06/19"])" in a date field.

When A1 contains the value "2017/06/15", and A2 contains the value "9", the formula will use 2017/06/15 as the start date and calculate a date nine workdays in the future, exlcuding the identified holidays on 2017/06/16 and 2017/06/19.

The resulting date would be 2017/06/30.

NETWORKDAYS Function

Returns the number of whole working days between the start_date and end_date. Working days exclude weekends and any dates identified as holidays. Use NETWORKDAYS to calculate employee benefits that accrue based on the number of days worked during a specific term.

Formula Syntax
NETWORKDAYS NETWORKDAYS(start_date,end_date,["holidays"])

Start_date Required. A date that represents the start date.

End_date Required. A date that represents the end date.

Holidays Optional. An optional range of one or more dates to exclude from the working calendar, such as government and floating holidays. It is recommended for users to simply enter date values, but optionally, an array constant of the serial numbers that represent the dates can also be used by advanced users as above.

Example

Apply the formula "NETWORKDAYS(E1,E2,['2017/10/04','2017/10/09','2017/10/10'])" in a numeric field.

When E1 contains the value "2017/10/01" and E2 contains the value "2017/10/31" and the dates "2017/10/04","2017/10/09" and "2017/10/10" are identified to be excluded.

The number of workdays between the start (2017/10/01) and end date (2017/10/31), with the three identified holidays as non-working days ("2017/10/04","2017/10/09", and "2017/10/10") excluded would be 19.

NETWORKDAYS.INTL Function

Returns the number of whole workdays between two dates using parameters to indicate which and how many days are weekend days. Weekend days and any days that are specified as holidays are not considered as workdays.

Formula Syntax
NETWORKDAYS.INTL NETWORKDAYS.INTL(start_date,end_date,weekend_number,["holidays"])

Start_date and End_date Required. The dates for which the difference is to be computed. The start_date can be earlier than, the same as, or later than the end_date.

Weekend Optional. If the weekend days are not on Saturday and Sunday, you can use a weekend number that specifies when weekends occur.

Holidays Optional. An optional set of one or more dates that are to be excluded from the working day calendar. Holidays shall be a date, or an array constant of the serial values that represent those dates as above. The ordering of dates or serial values in holidays can be arbitrary.

Example

Apply the formula "NETWORKDAYS.INTL(E1,E2,11,['2017/06/16'])" in a numeric field.

When E1 contains the value "2017/06/01" and E2 contains the value "2017/06/30", the 11 argument is used to specify the weekend as Sunday only, and the date "2017/06/16" is identified to be excluded, the formula subtracts 10 nonworking days (four Sundays, one Holiday) from the 30 days between 2017/06/01 and 2017/06/30.

The result is 25 days.

The following number values indicate the following weekend days:

Weekend number Weekend day(s)
1 or omitted Saturday, Sunday
2 Sunday, Monday
3 Monday, Tuesday
4 Tuesday, Wednesday
5 Wednesday, Thursday
6 Thursday, Friday
7 Friday, Sunday
11 Sunday only
12 Monday only
13 Tuesday only
14 Wednesday only
15 Thursday only
16 Friday only
17 Sunday only

List of Supported Formulas

Below is a short list of the supported formulas in Ragic. Please note that the following formulas are case-sensitive.

Formula Description
SUM(value) Returns the sum of (adds) all the field values. You can add individual values, field references or ranges, or a mix of all three. The call to SUM() is actually unnecessary, as it's equivalent to just "value".
AVG(value1, value2,...) Returns the average (arithmetic mean) of all the listed field values. Field values can either be numbers or names, ranges, or field references that contain numbers. Using the average function also works for subtables, but please note that the average of all field values that are being referenced will be added to the calculation.
AVERAGE(value1, value2,...) Returns the average (arithmetic mean) of all the listed field values. Field values can either be numbers or names, ranges, or field references that contain numbers. Using the average function also works for subtables, but please note that the average of all field values that are being referenced will be added to the calculation.
MIN(value) Returns the smallest number in a set of field values. Field values can either be numbers or names, arrays, or field references that contain numbers. Using the minimum function also works for subtables.
MAX(value) Returns the largest numeric value in a range of field values. Field values can either be numbers or names, arrays, or field references that contain numbers. Using the maximum function also works for subtables.
ABS(value) Returns the absolute value of a number. The absolute value of a number is the number without its sign.
CEILING(value) Returns the smallest integer greater than or equal to a given number. For example, if you want to avoid using pennies in your prices and your product is priced at $4.42, use the formula =CEILING(4.42,0.05) to round prices up to the nearest nickel.
FLOOR(value) Returns the largest integer less than or equal to a given number.
ROUND(value) Rounds a number to the nearest integer.
ROUND(value,N) Rounds a number to N decimal place.
ROUNDUP(value,N) Rounds up a number (away from zero) to N decimal place.
ROUNDDOWN(value,N) Rounds down a number (toward zero) to N decimal place.
MROUND(number,N) Rounds a number to the nearest multiple of N
SQRT(value) Returns the square root of a number.
COUNT(value1,value2,...) Returns the total number of field values.
LEFT(value,length) Returns the first character or characters (from the left side) of a text string, based on the number of characters you specify.
RIGHT(value,length) Returns the last character or characters (from the right side) of a text string, based on the number of characters you specify.
MID(value,start,[length]) Returns a specific number of characters from a text string, starting at the position you specify, based on the number of characters you specify.
FIND(find_text,within_text,[start_num]) Locates one text string within a second text string, and returns the number of the starting position of the first text string from the first character of the second text string.
LEN(value) Returns the number of characters in a text string.
TODAY() Returns the current date.
NOW() Returns the current date and time.
EDATE(start_date, months) Returns the serial number that represents the date that is the indicated number of months before or after a specified date (the start_date). Use EDATE to calculate maturity dates or due dates that fall on the same day of the month as the date of issue. Both "start_date" and "months" are required, and the start_date needs to be a date field.
EOMONTH(start_date, months) Returns the serial number for the last day of the month that is a specified number of months before or after start_date. Use EOMONTH to calculate maturity dates or due dates that fall on the last day of the month. Both "start_date" and "months" are required, and the start_date needs to be a date field.
YEAR() Returns the year value of a date field
MONTH() Returns the month value of a date field
DAY() Returns the day value of a date field
WEEKDAY() Returns the day of the week, using numbers 1 (Sunday) through 7 (Saturday)
PI() Returns the number 3.14159265358979, the mathematical constant pi and the ratio of the circumference of a circle to its diameter, accurate to 15 digits.
RAND() Returns an evenly distributed random real number greater than or equal to 0 and less than 1. A new random real number is returned every time the worksheet is calculated.
TOUPPERCASE(value) Coverts all lowercase letters in a text string to uppercase without changing the original string.
TOLOWERCASE(value) Coverts all uppercase letters in a text string to lowercase without changing the original string.
SUBSTITUTE(text,old_text,new_text,[instance_num]) Substitutes new_text for old_text when you want to replace specific text in a text string.
TEXT() Formats a number or date value into a specified format. For details, click here.
POWER(value,power) Returns the result of a number value raised to a power.
MOD(value,divisor) Returns the remainder after a number value is divided by a divisor. The result has the same sign as the divisor.
GCD(value1,[value2],...) Returns the greatest common divisor of two or more integers. The greatest common divisor is the largest integer that divides the specified number values without a remainder.
LCM(value1,[value2],...) Returns the least common multiple of integers. The least common multiple is the smallest positive integer that is a multiple of all integer arguments value1, value2, and so on. Use LCM to add fractions with different denominators.
FIRST(value) Returns the first data point of the column in your subtable.
LAST(value) Returns the last data point of the column in your subtable.
IF(value==condition,value_if_true,value_if_false) Returns one value if the condition evaluates to TRUE, or another value if the condition evalutes to FALSE. For details, click here.
LOOKUP(value,lookup_list,[result_list]) Searches for the value in a one-column or one-row range (lookup_list), and returns the corresponding value from another one-column or one-row range (result_list). For details, click here.
AND(logical1, [logical2], ...) Returns TRUE if all its conditions evaluate to TRUE; returns FALSE if one or more conditions evaluate to FALSE. For details, click here.
OR(logical1, [logical2], ...) Returns TRUE if any condition is TRUE; returns FALSE if all conditions are FALSE. For details, click here.
COUNTIF(criteria_range,criteria_count_range) Returns the number of values in a range within a subtable field that meet a single specified criterion. For details, click here.
COUNTIFS(criteria_range1,criteria1,[criteria_range2,criteria2]...) Applies criteria to fields across multiple ranges and counts the number of times all criteria are met. For details, click here.
SUMIF(range,criteria,[sum_range]) Returns the sum of values in a range that meet a single specified criterion. For details, click here.
SUMIFS(sum_range,criteria_range1,criteria1,[criteria_range2, criteria2],...) Adds all arguments that meet specified criteria. For details, click here.
UPDATEIF(condition,value_if_true) Modifies a field value when at least one condition is met. For details, click here
REPT(value,number_times) Returns the repeated value a given number of times.
COUNTA(value) Counts the number of cells that are not empty in a range.
SUBTABLEROW(value,nth_row) Returns the targeted data of the column in your subtable.
PREVIOUSROW(value) Returns the sum of the values in this row and the previous row of the column in your subtable, used for calculating running balances. (Not supported for manual formula calculation.)
WORKDAY(start_date,days,["holidays"]) Returns a number that represents a date that is the indicated number of working days before or after a given date. For details, click here
NETWORKDAYS(start_date,end_date,["holidays"]) Returns the number of whole working days between a start_date and an end_date. For details, click here.
NETWORKDAYS.INTL(start_date,end_date,weekend_number,["holidays"]) Returns the number of whole workdays between two dates using parameters to indicate which and how many days are weekend days. For details, click here.
CHAR(value) Returns a character when given a valid character code. For example, CHAR(10) returns line break, and CHAR(32) returns a space.

LARGE(arg, nth, ["arg2"]) Refers to the subtable field(s) and checks the ordinal value of one column while returning the value of another column in the same row. The referenced field "arg2" needs to be in the same subtable as "arg". The formula will sort your entries in descending order in the backend and return the field value of the specified ordinal number.

Formulas in Strings

A string formula is pretty straightforward: if the value on C1 is Michael, and C2 is Scott, then C1+' '+C2 will be "Michael Scott".

Concatenating Text

As a more advanced example, we will create a field that will display an address in standard postal format for shipping purposes in the U.S.

Make sure you have all the fields that you need to display the information required.

Here we would like to have the field header Full Shipping Address display the title and name of the customer, with the shipping address written in the standard postal format. We add the following formula to the field settings:

A3+' '+A4+' '+D14+' '+D13+' '+D12+' '+D10+' '+D11

Now that the Full Shipping Address displays, we can use information from this field whenever we need a full address, for example when printing shipping labels.

Extracting Text before and after a specified character

You can use the combination of RIGHT() or LEFT() with the FIND() function to find a specific character and get the corresponding string values before and after this character.

In the example below, we will get the first and last name of a person, using the space character.

Our form design is quite simple, with Full Name as the field header A1.

Use LEFT(A1,LEN(A1)-FIND(" ",A1,1)) for the first name,

and RIGHT(A1,LEN(A1)-FIND(" ",A1,1)) for the last name. Notice that we're looking for the space character with the blank space in between quotation marks (" ") with FIND.

The output is the first name and last name that is extracted from the full name.

Conditional Formulas

Ragic supports the use of conditional formulas. Please note that conditional formulas are case sensitive, and that changing the Field Type changes how formulas are calculated in some situations.

Note: When the operator "=" is used to compare two fields as the condition in the conditional formulas, ".RAW" must be added to the two referenced fields. This is not needed when used to reference only one field that equals to a value. For detailed information, please refer to this section.

Date fields are calculated as days.

Conditional formulas can be nested.

The IF Function

The IF function returns one value if a specified condition evaluates to TRUE, and another value if it evaluates to FALSE.

Formula Syntax
IF IF(value==condition,value_if_true,value_if_false)

Examples

Basic example: IF(A2==10,10,0)

If the value in the reference field A2 is equal to 10, the value in this field would be 10. For any other value of A2, the value of this field will be 0.

Having a string value as a result: IF(A1==1,'True','False')

If the value in the reference field A1 is equal to 1, the value in this field would be "True". For any other value of A1, the value of this field will be "False".

Practical usage: IF(A2>=60,'Yes','No')

If the age field is greater than or equal to 60, the value in this field "Qualifies for senior discount?" would be "Yes"; otherwise, the value would be "No".

Note

Usage of older syntax of the IF function in Ragic is still supported.

Value=='condition'?'value_if_true':'value_if_false'

Basic Example: A1=='open'?'O':'C'

If A1 is open, give O. If not, give C.

Referencing two fields that equal to each other with the IF function

If you would like to reference two fields that equal to each other with operator "=" as the condition in conditional formulas, please add .RAW after the referenced fields.

Syntax
IF(field1.RAW=field2.RAW,value_if_true,value_if_false)

Examples

Basic Example1: IF(A1.RAW=A2.RAW,1,0)

If the value in the referenced field A1 equals to the value in field A2 , return 1, otherwise return 0.


Basic Example2: IF(A1.RAW=A2.RAW,'Open','Closed')

If the value in the referenced field A1 equals to the value in field A2 , return "Open", otherwise return "Closed".



If you are referencing one field that equals to a value with operator "=", ".RAW" is not needed.

Examples

IF(A1=1,'YES','NO')

If the value in the referenced field A1 equals to 1, return "YES", otherwise return "NO".

Retrieving text with the IF function

If you would like to retrieve text from referenced fields by using the functions LEFT(), RIGHT(), and MID(), please add +"" after the field you're referencing.

Example

IF(A1="Yes",A5,LEFT(A5+"",2))

If the value in the referenced field A1 is equal to "Yes", the value in this field would be the field value of A5. For any other value of A1, the value of this field will be first 2 digits of A5.

Referencing TODAY() with the IF function

Since the system does not support referencing the value of TODAY()within an IF() formula directly, you'll need to create another field that references a field containing the value of TODAY().

Example

If you want to compare the value of the date field A1 to TODAY(), you can create field A2 and configure it with TODAY(). Then, apply the formulas as below:

IF(A1>A2,"Valid","Expired")

If the value in the reference field A1 is larger than TODAY(), the value in this field would be "Valid". For a value that is smaller than TODAY(), the value of this field will be "Expired".

On the other hand, if you want to use the TODAY() formula or the field assigned the TODAY() formula as the referenced conditional field for calculations in IF() formulas, you can create field A2 for whole calculations as follows: A1-TODAY(). Then, apply the formula as below:

IF(A2>0,"Valid","Expired")

Please kindly note that the value of TODAY() will not be auto-recalculated once the entries are saved. If it's necessary to recalculate the TODAY() value, you'll need to Apply a daily workflow.

The LOOKUP Function

The conditional process in formulas can also be done with the LOOKUP function, which is the equivalent of conditional processing.

Formula Syntax
LOOKUP LOOKUP(value,lookup_list,[result_list])

LOOKUP searches for the value in a one-column or one-row range (lookup_list), and returns the corresponding value from another one-column or one-row range (result_list).

value Required. The value to search for in the lookup_range.

lookup_list Required. An array like [0,100,500]. The LOOKUP function searches for a value in this list, which would need to be in ascending order.

result_list Optional. An array that is the same size as the lookup_range like ['Small','Medium','Large']. If the result_list parameter is omitted, the LOOKUP function will return the value in the lookup_list. If the LOOKUP function cannot find an exact match, it chooses the largest value in the lookup_range that is less than or equal to the value. If the value is smaller than all of the values in the lookup_range, the LOOKUP function will return an empty string.

Examples

Basic Example: LOOKUP(A1,[0,45,65],['Small','Medium','Large'])

The value would be 'Small' if the value of A1 is between 0 and 44, 'Medium' for 45~64, and 'Large' for greater than or equal to 65.

Referencing multiple fields: LOOKUP(A1,[0,45,65],[A3+A4,B5,B6])

The value would be A3+A4 if the value of A1 is between 0 and 44, B5 for 45~45, and B6 for greater than or equal to 65.

The AND Function

Returns TRUE if all test conditions evaluate to TRUE; returns FALSE if one or more conditions evaluate to FALSE.

Formula Syntax
AND AND(logical1, [logical2], ...)

The AND function syntax has the following arguments:

logical1 Required. The first test condition that can evaluate to either TRUE or FALSE.

logical2, ... Optional. Additional test conditions that can evaluate to either TRUE or FALSE or be arrays or references that contain logical values.

The OR Function

Returns TRUE if any test condition is TRUE; returns FALSE if all conditions are FALSE.

Formula Syntax
OR OR(logical1, [logical2], ...)

The OR function syntax has the following arguments:

logical1 Required. The first test condition that can evaluate to either TRUE or FALSE.

logical2, ... Optional. Additional test conditions that can evaluate to either TRUE or FALSE or be arrays or references that contain logical values.

The COUNTIF Function

Use COUNTIF to count the number of rows in a subtable that met a specified criterion; for example, to count the number of times a particular item appears in a receipt.

Formula Syntax
COUNTIF COUNTIF(criteria_range,criteria,count_range)

The COUNTIF function syntax has the following arguments:

criteria_range Required. This range must be a subtable field to be checked for values that fit a specified criteria.

criteria Required. A number, expression, reference to another field, or text string that determines which values will be included. For example, you can use a number like 8, a comparison like ">8", a field header like A4, or a word like "apple".

count_range is required. This range will be counted once the field value in criteria_range matches for criteria.

COUNTIF can only refer to a single subtable, and can be set in stand-alone fields.

COUNTIF uses only a single criterion. Use COUNTIFS if you want to use multiple criteria.

Example:

The Formula COUNTIF(A4,'apple',A4) entered into field A9 returns the number of rows that subtable column A4 contains for the product name apple.

  

The COUNTIFS Function

Formula Syntax
COUNTIFS COUNTIFS(criteria_range1,criteria1,[criteria_range2,criteria2]...)

The COUNTIFS function syntax has the following arguments:

criteria_range1 Required. This first range must be a subtable field to be checked for values that fit a set of specified criteria.

criteria1 Required. A number, expression, reference to another field, or text string that determines which values will be counted. For example, you can use a number like 8, a comparison like ">8", a field header like A4, or a word like "apple".

criteria_range2, criteria2,... Required. Rows to be counted when criteria_range1 matches criteria.

COUNTIFS can only refer to a single subtable, and can be set in stand-alone fields.

The SUMIF Function

Use SUMIF to sum up the value stored in a specified subtable row that meet a single criterion; for example, to sum up the monetary value of a specific merchandise item when it appears in a receipt.

Formula Syntax
SUMIF SUMIF(range,criteria,[sum_range])

The SUMIF function syntax has the following arguments:

range Required. This range must be a subtable field to be checked for values that fit a specified criteria.

criteria Required. A number, expression, reference to another field, or text string that determines which values will be added. For example, you can use a number like 8, a comparison like ">8", a field header like A4, or a word like "apple".

sum_range Optional. The actual fields to add, if you want to add values within subtable fields other than those specified in the range argument. If sum_range is omitted, only the fields that are specified in the range argument will be added (the same fields to which the criteria is applied).

SUMIF can only refer to a single subtable, and can be set in stand-alone fields.

SUMIF uses only a single criterion. Use SUMIFS if you want to use multiple criteria.

Example:

The Formula SUMIF(A4,'apple',B4) that is entered into field A9 returns the sum of the values in subtable column B4, when subtable field header A4 is the product name apple.

  

The SUMIFS Function

Use SUMIFS to sum up the value stored in a specified subtable row that meets multiple criterion; for example, to sum up the monetary value of a number of specific merchandise items in specific store locations when it appears in a receipt.

Formula Syntax
SUMIFS SUMIFS(sum_range,criteria_range1,criteria1,[criteria_range2, criteria2],...)

The SUMIFS function syntax has the following arguments:

sum_range Required. This range must be a subtable field to be checked for values that fit specified criteria.

criteria_range1 Required. criteria_range1 and criteria1 set up a search pair whereby a range is searched for specific criteria. Once items in the range are found, their corresponding values in sum_range are added.

criteria1 Required. The criteria that defines which cells in criteria_range1 will be added. This can be a number, expression, reference to another field, or text string that determines which valuess will be added. For example, you can use a number like 8, a comparison like ">8", a subtable field header like A4, or a word like "apple".

criteria_range2,criteria2,... Optional. Additional ranges to be added and their associated criteria.

SUMIFS can only refer to a single subtable, and can be set in stand-alone fields. In the case that you want to apply multiple criteria to a single field, for example, the sum of the A1 field is equal to A or equal to B, you need to use multiple SUMIF() instead of SUMIFS().

The UPDATEIF Function

Use UPDATEIF to retain the old value in the field if the condition is false. The value in a field where the UPDATEIF function is used should change only if the condition being tested by the UPDATEIF Function is true.

Formula Syntax
UPDATEIF UPDATEIF(condition,value_if_true)

Examples

Basic Example: UPDATEIF(A2==10,10)

If the value in the reference field A2 is equal to 10, the value in this field would be 10. For any other value of A2, the value of this field would remain unchanged from the previous saved version of the record.

Practical Example: UPDATEIF(A2=='Same as home address',A1)

If the value in field A2 is 'Same as home address', the value in the field "Shipping address" would be A1 (home address); otherwise, the value would remain empty.

Nesting Conditional Formulas

Conditional formulas can be nested when multiple conditions must be met.

Example:

IF(A1==1,'Bad',IF(A1==2,'Good',IF(A1==3,'Excellent','No Valid Score')))

The above formula means that:

if A1 is 1, the result is "Bad".

if A1 is 2, the result is "Good".

if A1 is 3, the result is "Excellent".

if A1 is anything else, the result would be "No Valid Score".

Example:

IF(

AND(A1.RAW=='YES',A2.RAW=='Jimmy'),

C3*C7,

IF(

AND(A1.RAW=='YES',A2.RAW=='John'),

C3*C8,

IF(

AND(A1.RAW=='YES',A2.RAW=='Jane'),

C3*C9,

C3*C10

)

)

)

The above formula means that

if A1 has the value "YES", and A2 has the value "Jimmy", the result is C3*C7.

if A1 has the value "YES", and A2 has the value "John", the result is C3*C8.

if A1 has the value "YES", and A2 has the value "Jane", the result is C3*C9.

if these conditions do not apply, then the result is C3*C10.

Formula Recalculation

A calculation based on the formula you have entered will be done while you are first entering data into your database. This value is saved when you first save your entry.

By default, the values that are already saved in your database will not change when you change the formula while designing your sheet. This is because, in most cases, a previous calculation is still valid for older entries and should not be overwritten when you have updated the formula. A practical example would be calculating taxes after a tax hike; all previous entries would still need to reflect the older tax rate.

In some cases, you may need to recalculate a formula on all previous entries. To do so, navigate to the Advanced Setting tab under the Formula tab. You can choose to apply the formula change to all saved records, or, if you have modified more than one formula, to apply all formulas on this sheet to all saved records.

If you frequently change a formula or a variable that is used in a formula, you also have the option to add a script that will recalculate your formula every day.

Triggering formula recalculation on related sheets

If you need a formula to run a formula recalculation on related records on other sheets, you can configure this by going to Form Settings > Form Settings > Recalculate all formulas on related sheets.

If you need to run a formula recalculation on parent sheets, check the Recalculate all formulas on parent sheets box instead.

Note: The setting to recalculate all formulas on related sheets will be ignored if the number of records to be recalculated exceeds system limitations.

Formulas in Description Fields

Formulas also work in Static Text Fields for display purposes only.

This is useful if you need to recalculate a formula each time your database form is loaded, but do not need to keep this value in your database. You will need to use the BBCode [formula] for your formula to work.

For example, let's say that you would like to view a person's age according to their birthday. The formula [formula](TODAY() - A1)/365.25[/formula] written in a description field would display the age of this person, and will be recalculated according to the current day.

Suggest a Formula

If you need to use other unsupported formulas, please write to Ragic Support to suggest them.

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