Database Design Documentation
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Dynamic Filtering

Dynamic filtering is a way for you to choose a record from another sheet faster by filtering the sheet based on what you have entered on the sheet that you're entering. Similar to Ragic's cascaded selections, the list of records that you can choose can be based on what you entered on another field.

Dynamic filters can be set to fields that already have link & load configured, or is a select from other sheet field.

To create a dynamic filter, navigate to your form page's design mode, and from Form Tools, click on the gear icon next to the related sheet name under Link & Load.

This will show you the setting to create a dynamic filter. Select a field value on the sheet that you're linking from, and match it depending on your requirements with the value or criteria that is going to be filtered from the sheet you're linking to. You can set multiple conditions by clicking on the + sign below the configuration, or enter a custom criteria with the pen tool next on the right.

Example: Display fields that have the same status

In our example below, we want to offer VIP services depending on the customers' loyalty program. The service request form can only select customers that belong to a certain loyalty program so we set the "VIP Club Membership" field on the Customers sheet to be filtered by the service type offered on the Service Request field.

After a Service Type is selected, only the customers that belong to the related VIP club are displayed.

These dynamic filter rules can also be set on fields that are linked as a subtable.

Example: Display fields that fit into a date range

In our example below, the sales order form can only display products in the subtable that is linked from the product sheet that are currently running under a sales promotion. This promotion date range is set on the products sheet, and we check to see if the create date is between the Promo start date and end date. This allows you to set promotion dates beforehand for products.

Example: Display entries that contain or do not contain specific values

The example below shows a subtable that is linked to the "Menu" sheet. By applying "does not contain" criteria to the "Allergic to" field, the system will only display choices of meals that do not contain the allergens typed in that field.

You can also apply "contains" criteria to filter entries that contain certain values.

In some cases, some fields in your entries may have empty values. To filter out entries with empty values, you can use the parameter "$EMPTY_VALUE".

Dynamic Filtering on Select User Field

Dynamic filtering can be applied to Select User Field which is linked to the system's users sheet. You can click the gear icon next to the field's settings to open the interface.

The process is the same as setting dynamic filters on linked fields.

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