Approvals can be really hard to manage once there are many approval requests in the database. In this case, SYSAdmins can select to install the Pending Approval report in Start > Install Templates > System Report.
After installing the report, users will be able to manage entries that need his or her approval, and also entries that have approvals related to him or her.
In the Proceed with approval as: located in the upper area, you can select which user account he or she would like to proceed with the approval with. The default account will be your user’s account, but you can also select other accounts that you are deputy to proceed with the approval.
You will see all the entries that need to be approved by you from different sheets here, and you can select entries that you want to approve using the checkboxes located on the left of each entry. Before approving, you can also click an entry to see its details with the fly-in tab on the right side.
Please note that the value on the "Current Step" field is the approver's title or the name of that approval step. And in the "Progress" field, it will also show many people have approved on the right side and how many people in total should approve an entry. Below the entries pending approval, users need to re-submit the password again before they approve all the approval requests and also have the option to fill in the reason for their approval decisions. Entries will no longer be in this report after being approved.
You will see these kinds of entries in this area:
1.Entries with approvals that are started by you.
2.Entries that will need your approval, but is currently at previous steps.
If the approval flow has stopped for a while, you can find out which step it is currently at in the “Current Step” field and remind the approver(s) of that step.
You also will be able to click on an entry to see its details in the fly-in tab from the right side here.