How to Automatically Send or Print Webform Submission Results

Once users fill out a Ragic embedded form, they can receive a copy of their submission in two ways:

1. Automatically send a confirmation email to a specified address

2. Provide a link to print the submission directly

These two methods work well for scenarios such as repair requests, event registrations, or order confirmations, where external users need to keep a printed or emailed copy of their submission, similar to Google Forms' "Send me a copy of my responses" option. Both methods are explained below.

Method 1: Automatically Send a Confirmation Email to a Specified Address

Using the Send Custom Email action button together with the Automatically run when saving setting, you can automatically send the record's content to a specified email address when a user submits the embedded form. To send it to the submitter's own address, add an E-mail field so users can enter their own address.

Setup Steps:

1. Set up the Send Custom Email Action Button, specify the recipient (e.g., the E-mail field entered by the submitter), and include a link to the record in the email.

2. In the Action Button's Advanced Settings, check Automatically run when saving. By default, this triggers only when a record is first created. To also trigger it on every modification, uncheck Automatically run only on initial entry creation.

Method 2: Provide a Link to Print the Submission Directly

After a user submits data via the embedded form, you can display a custom message containing a link to the record's Printer Friendly page (or its PDF, Mail Merge, Custom Print Report, etc.). Clicking the link opens the page in a new window for the submitter to print.

Setup Steps:

1. In Design Mode, add an Auto Generated field and select the {RAGIC_ID} format. This will automatically populate the field with the record's unique ID upon saving.

2. Check the Field ID of the RAGIC_ID field you just created (for example, 1000123).

3. Following the format for Printer Friendly/PDF Download/Mail Merge/Custom Print Report URLs, combine the sheet's path with the Field ID to build the print link, for example:

Printer Friendly:

https://www.ragic.com/[Account Name]/[Tab Path Parameter]/[Sheet Path Parameter]/{{1000123}}.xhtml

PDF:

https://www.ragic.com/[Account Name]/[Tab Path Parameter]/[Sheet Path Parameter]/{{1000123}}.pdf

4. In the embedded form's post-submission settings, use the Show a Custom Message option to embed the print link in the message. HTML is supported, for example:

Result:

Note: The Printer Friendly link opens the print view in a new window, and submitters still need to manually click the browser's print option to print. URL formats such as Excel or Custom Print Report will download a file instead, which submitters must download first and then print using their own printing software.