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3 Practical Uses of Barcode in Ragic

Barcode/QR code scanning to execute operations is widely implemented to streamline business workflows. The fundamental concept behind barcode scanning is simple—whether it's a traditional barcode with a cascade of lines or the modern QR code, they represent numeric or alphanumeric data that scanners or smartphone cameras can easily read.

Scanning itself isn't magic; it can't automatically execute payments or handle inventory calculations. Its significance lies in replacing manual input, making processes faster and error-free. However, within the Ragic system, quick text input through barcode scanning can have diverse applications, depending on the input's location and the combined features. Let's explore three practical uses of barcode scanning in Ragic:

1. Instantly Input an ID

One of the most common uses for barcodes is representing a Product ID. For instance, in a supermarket, each product is equipped with a barcode. When staff members scan it, the unique Product ID is read, enabling them to access relevant information about the product. Similarly, during self-checkout, when a customer scans the product barcode, the machine can directly add that specific product to their purchase receipt by reading its Product ID.

Another example involves representing Membership ID, Material ID, etc., with barcodes affixed to the corresponding items. A quick scan using a barcode scanner connected to a computer or the Ragic App on a mobile device retrieves the associated information.

Related Ragic features:

  • Barcode Field: Display a string of data, whether numeric or alphanumeric, in the form of a barcode on the sheet. Suitable for displaying Product IDs, Membership Numbers, etc.
  • Label Maker: Quickly print a large number of URL QR codes onto labels for convenience.
  • Ragic Full-Text Search: Use the Ragic App or a barcode scanner to scan a barcode and search for the relevant ID represented by the barcode.
  • Anywhere to enter data in Ragic: Use the Ragic App or a barcode scanner to scan the barcode and instantly input the product ID.
  • 2. Instantly Locate an Entry/Sheet

    As we all know, manually entering a product ID or any type of ID can be tedious and error-prone. Another item that can be quite bothersome to input is URLs. This is why many URLs are represented by QR codes for easy access.

    Since each sheet and each entry in Ragic has its own URL, we can conveniently use a QR code to locate a specific sheet or entry. So when we share a sheet with a QR code in Ragic, anyone scanning it can view and fill in the corresponding sheet.

    By printing a QR code (generated through the Record URL field format with the display as Barcode additional field settings checked) for a specific entry and place it on a document or a product, scanning this QR code allows individuals with the appropriate access rights to easily retrieve information without navigating through an abundance of data. This proves beneficial in scenarios like Product Traceability in manufacturing lines, where each QR code affixed to a product represents its traceability record. It's also effective in exhibitions; interested visitors can effortlessly scan and obtain product information as they pass by.

    Related Ragic features:

  • Share This Sheet: Show the QR code of the sheet so that users can scan it with their mobile phones and fill in or view the information in the sheet immediately.
  • Barcode Field Type: Enter the URL of this entry into this field and select display as QR code.
  • Display as Barcode Additional Field Settings: If the field value contains a URL, ticking this option will display the URL as a QR code.
  • Label Maker: Quickly print a large number of URL QR codes onto labels for convenience.
  • Related document:

    How to let users open the entry by scanning a QR code?

    3. Instantly Trigger an Action

    Ragic also supports an advanced application of barcodes, which is action button execution. In one scan, complete the action of locating a sheet, the entry to execute, and the action execution.

    For example, taking attendance in a meeting. Assume there’s a Meeting Sheet, with each meeting as one entry. Within the sheet, we utilize the Ragic ‘Update Values’ action button. When logged-in users click this button, it automatically populates the name and time in the subtable. Participants can then press the button during the meeting to complete the attendance check-in.

    Without the QR code, participants would have to search for the sheet, find the specific meeting entry they're attending, and locate the attendance button, which could possibly lead to errors. With the Action Barcode, participants can simply scan the QR code projected in the meeting with their phones and it will directly lead them to the check-in button.

    This method is essentially an advanced application of scanning a barcode to open a URL. The text string represented behind the QR Code is the URL to the page of executing the action button.

    Related Ragic features:

  • Action Barcode Field Type: Display an action button as a QR code, so that the action button can be executed by scanning the QR code.
  • Notes:

    The most straightforward method for scanning a barcode is to use the Ragic App. While a laptop with a camera can directly scan a QR code, it is recommended to use an RFID device for scanning with a computer.

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